Please note that expenses will be reimbursed only upon presentation of original receipts; there will be no exceptions. All requests for reimbursement must be on the AMS Expenses Form which is to be completed in full, including the GST portion, and totaled. Any expenses incurred in other than Canadian currency will be converted by AMS and reimbursed in Canadian funds.

Important: Any submission to another agency or university for funds to support the same travel and/or related expenses being requested of AMS, or funds already received for same, must be disclosed at the time of the application.

Travel

Air: The lowest possible advance return fare (e.g. Air Canada Tango Class or equivalent or a seat sale) to be booked through the AMS travel agent, Bea Barradas at Algonquin Travel (tel 1 800 267 9676 ext 3367 or (613) 244 1234 or via email. Any subsequent change to a booked ticket which will result in a fare increase must be approved by AMS and then rebooked through Algonquin Travel.

Train or Bus: AMS will reimburse the cost of economy class round trip fare.

Local Ground Transportation: The most economic cost of travel to/from the airport, train or bus station.

Automobile: $ 0.55/km upon presentation of a signed and dated statement of kilometres traveled. The total reimbursement made cannot exceed the cost of round trip airfare or train/bus fare as outlined above. Car rental is not an allowed expense.

Accommodation and Meals

AMS will cover expenses up to a maximum of $125.00 per day upon presentation of receipts for same. We do not provide a per diem. Alcoholic beverages, costs for anyone other than the grant recipient and incidentals (e.g. mini bar purchases, laundry/dry cleaning, telephone calls, rental movies/entertainment and any other personal expenses) are not reimbursable.

Please note that, in the case of conferences attended, the $ 125.00 per day of expenses reimbursement will only apply to the actual conference dates.